Board Administrator

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We are looking for a volunteer to support the administration of the Board to enable it to operate efficiently and effectively. 

Responsibilities include:

  • Organising and scheduling meetings
  • Collecting and arranging data from committees and departments¬†
  • Assisting and administering board members regarding inquiries and requests¬†
  • Establishing and maintaining strong collaboration with key stakeholders
  • Organizing and sharing information about board meetings
  • Sending critical notifications and updates promptly
  • Viewing and filtering incoming materials such as messages and correspondence
  • Preparing agendas and board packs for board members
  • Keeping records of meeting minutes
  • Reviewing and maintaining relevant documentation:
  • Maintaining confidentiality and keeping sensitive materials secure
  • Having quick access to document resources during the meeting¬†
  • Preparing papers for review or approval of minutes by board members
  • Ensuring documentation is up to date
  • Monitoring and coordinating of action items and results
  • Distributing post-meeting documents
  • Tracking pending action items before and after the meeting
  • Monitoring task ownership against the set deliverables and timelines
  • Complying with relevant policies and laws including GDPR.

Time commitment:  Approximately 4 hours per week to suit needs of board and role holder.  Includes evening meetings and may include occasional weekend meetings. 


What skills do I need?

  • Excellent organisation¬†
  • Excellent administration¬†
  • Clear communication¬†
  • Proficient in Microsoft Office software¬†
  • Familiar with Microsoft 365¬†
  • Subject to Enhanced DBS check.¬†

Posted for
Learning Space

Quick Enquiry

Interests

  • Children
  • Families and Parenting
  • Mental Health
  • Young People

Activities

  • Administration and Office

Details

  • Accessibility
  • Age restrictions
    18+
  • DBS check required
  • Equal Opportunities Policy
  • Expenses reimbursed
  • Health and Safety Policy
  • Ongoing support
  • Training provided
  • Volunteer induction
  • Volunteer Policy
  • Volunteers covered by insurance
  • Written role description

When can I volunteer?

Start Date: 06/12/2023

End Date: 30/11/2024

Mon Tue Wed Thu Fri Sat Sun
Morning Yes Yes Yes Yes Yes Yes Yes
Afternoon Yes Yes Yes Yes Yes Yes Yes
Evening Yes Yes Yes Yes Yes Yes Yes

Availability Details

We are looking for someone to start as soon as possible. Hours are flexible to suit needs of board and post holder.

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