Club Secretary (RB)

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About Surrey Clubs for Young People:

We are a charity that is passionate about supporting communities to provide youth clubs and we are dedicated to ensuring that young people across Surrey and South London have access to safe spaces with high quality youth provision.

Youth clubs are safe places to go that allow young people to build positive relationships outside of what can often be chaotic home lives. We meet young people on their own terms supporting them to experience new things and grow both in confidence and resilience.

Our aim is to provide enthusiastic youth clubs; a place we can show young people that someone cares. And offer a range of exciting and challenging opportunities, through which they can develop into confident young adults. Leading happy lives whilst making a positive contribution to their wider community and to society.

Being part of something special

If you are passionate about supporting young people in your local community into positive and productive lives you can help start or join an established club as its Secretary. This is a vital role within the club needing someone with good organisational and minute taking skills who is also detail focused.

General role responsibilities

• Attend trustee meetings and the AGM

• Read appropriate papers and documents prior to trustee meetings (being prepared)

• Make a contribution (speak up and not be afraid to ask questions)

• Act in the club’s best interest at all times (especially in decision making at meetings)

• Ensure the minutes of meetings are a true reflection of discussion and decisions (be  accurate)  

• Understand enough about the club and its activities to make informed decisions about it  (keeping informed  and getting involved)  

• Keep up to date and informed about youth provision and the challenges that young people  face at a local and national level 

What skills do I need?

Specific role responsibilities

• Receive agenda items from other trustees and staff

• Prepare agendas in consultation with the chairman

• Circulate agendas and supporting papers in good time

• Make arrangements for meetings

• Ensure meetings are properly convened, constituted and quorate

• Minute the meetings and circulating draft minutes to all trustees

• Keep the club’s diary (remind Trustees and Operational team of forthcoming meetings / events) 

• General admin duties as needed by the Trustee Board

Where staff are employed:

• Liaising with staff to keep an overview of club affairs and to provide support as appropriate

• Sit on recruitment and disciplinary panels

Qualities that make a great club Secretary:

- organisational skills

- attention to detail

- being timely

- reliable

- approachable

- good communicator

- good listener

- non judgemental

- Ability to work as part of a team

Why volunteer?

- Your community benefits from your skills and passion and becomes a better place for  everyone 

- You can help make a real and often life-changing difference to the lives of young people

- An opportunity to work, learn and have fun alongside others who are passionate about  youth work  

- Develop your own skills and personal development through training and learning

- Be part of something amazing and feel a sense of achievement

Posted for
Surrey Clubs for Young People (RB)

Quick Enquiry


  • Young People


  • Trusteeship, Committee Work


  • Accessibility
    Accessibility varies from club to club. We are happy to chat about this to discuss your needs and how we can support you.
  • Age restrictions
  • DBS check required
  • Equal Opportunities Policy
  • Health and Safety Policy
  • Ongoing support
    Support will be offered by way of an SCYP/club induction and from fellow Trustees. SCYP supports all its clubs with i.e. governance, training, volunteer recruitment and club development. A review meeting with the Volunteer Co-ordinator will be carried out approx 3-4 months after starting (considered as essential) to ensure you have settled into the role.
  • Training provided
  • Volunteer induction
  • Volunteer Policy
  • Volunteers covered by insurance
  • Written role description

When can I volunteer?

Start Date: 07/09/2020

End Date: 07/09/2021

Mon Tue Wed Thu Fri Sat Sun
Morning No No No No No No No
Afternoon No No No No No No No
Evening Yes Yes Yes Yes Yes Yes No

Availability Details

Volunteer roles become available across the county in our youth clubs on an ongoing basis.

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